The product

TenCode RMS

One platform for incident reporting, case records, approvals, search and state reporting — designed with officers, supervisors and records staff, not around them.

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Capabilities

Everything a records system should do — in one place.

Guided report entry

Incident, offense, people, property, vehicles, narrative and attachments — entered in any order, with clear prompts for what is still missing.

Involvement graph

Every entity is linked by a typed relationship — victim of, owner of, used by, taken in. Case sections are simply views of those links.

Configurable workflow

Statuses, approval routing and escalation are defined per agency. Reports return to officers with reviewer notes, then resubmit cleanly.

Global search & mastering

Find any person, vehicle or location across every report, with duplicate detection that keeps one master record per real-world entity.

Paper-faithful output

Your agency’s printed forms rendered as PDFs from the same data — with live facsimile preview while the officer writes.

Offline-tolerant PWA

Installable on MDTs, tablets and desktops. Drafts persist on the device and sync automatically when the connection returns.

NIBRS engine

A canonical NIBRS model fed directly by the report, FBI edit rules at entry and approval, and NIEM XML or flat-file submissions.

Records lifecycle

Retention schedules, holds and purge rules managed as configuration, with every change captured in the audit log.

Department packs

Patrol, campus, state and specialty units each get their forms and codes as configuration on the same core product.

One codebase

Configuration, never custom forks.

Older systems were copied and modified for each customer until no two agencies ran the same software. TenCode keeps one core product and expresses every agency difference as configuration.

  • Form definitions — versioned, so historical reports always render as they were written.
  • Code lists and routing rules — maintained by your administrators.
  • Everyone gets every improvement — no stranded versions.
Agency configuration 
agency: Demo Police Department
forms:
  - incident-report@v3
  - supplemental@v2
routing:
  submitted: [sergeant, records]
  returned:  owner
nibrs:
  state_variant: WA
retention:
  incident: 10y

Bring your forms. We’ll show you TenCode.

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